Contracts_Terms and Conditions - Doug StringerPhotography

Contracts_Terms and Conditions

Below is the standard contract form outlining the Terms and Conditions for the licensing of images by Doug Stringer Photography.  This page will accompany or be printed on the back of Page 1 Invoice outlining all logistics of the photo assignment.  

As is the case for all business transactions, exceptions can be made based on the relationship of the Licensor (me) and the client or the breadth and scope of the project.  




1. DEFINITIONS: This Agreement is by and between DOUG STRINGER PHOTOGRAPHY, ("Licensor") and the "Client" named on the front of this Agreement. "Image(s)" means the vi­sual and/or other forms of film, prints, slides, chromes and any other visual materials in any format in­cluding digital information supplied by Licensor to Client. Licensor is the sole creator of the Image(s). "Service(s)" means the photography and/or related digital or other related services de­scribed on the front of this Agreement that Client is specifically commissioning Licensor to perform pursuant to this Agreement. "Transmit" or "Transmission" means distribution by any device or process whereby an Image or copy of same, is fixed beyond the place from which it was sent. "Copy­right Management Information" or "Metadata" means the name and other image identifying informa­tion of Licensor and/or terms and conditions for uses of the Images, and such other information that Licensor may provide.

2. FEES, CHARGES AND ADVANCES: Client and Client's representatives are jointly and severally responsible for full payment of all fees, charges, expenses and advances. The rights licensed, fees, charges and advances set forth in this Agreement apply only to the original specification of the Serv­ices. Additional fees and charges shall be paid by Client for any subsequent changes, additions or vari­ations requested by Client. All advance payments are due in full prior to production

3. POSTPONEMENTS AND CANCELLATIONS: If Client postpones or cancels any photography "shoot date" or other Service, in whole or in part, without first obtaining Licensor's written consent, Client shall pay Licensor 50% of Licensor's quoted fees. If Client postpones or cancels with less than two business days' prior written notice to Licensor, Client shall pay 100% of Licensor's quoted fees. Client shall in any event pay all expenses and charges incurred in connection with any post­poned or cancelled shoot date or other Service.

4. FORCE MAJEURE: Licensor shall not be in default of this Agreement by reason of its delay in the performance of or failure to perform, in whole or in part, any of its obligations hereunder, if such delay or failure results from occurrences beyond its reasonable control and without its fault or negli­gence. Client will pay 100% of Licensor's daily weather delay fee (as set forth on the front of this Agreement) for any delays due to weather conditions or any acts or occurrences beyond Licensor's reasonable control, plus all charges incurred.

5. CLIENT APPROVAL: Client is responsible for having its authorized representative present dur­ing all "shooting" and other appropriate phases of the Service(s) to approve Licensor's interpretation of the Service(s). If no representative is present, Licensor's interpretation shall be deemed as "ac­cepted." Client shall be bound by all approvals and job changes made by Client's representatives.

6. OVERTIME: In the event any Services extend beyond eight consecutive hours in one day, Client agrees to and shall timely pay overtime for crew members and assistants at the rate of 1-1/2 times their hourly rates or fees, and if the Services extend beyond 12 hours in one day, Client agrees to and shall pay overtime for crew members and assistants at the rate of double their regularly hourly rates or fees.

7. LIMITATION OF LIABILITY AND INDEMNITY: Even if Client's exclusive remedy fails of its essential purpose, Licensor's entire liability shall in no event exceed the license fee paid to Licensor. UNDER NO CIRCUMSTANCES SHALL LICENSOR BE LIABLE FOR GENERAL, CONSE­QUENTIAL, INCIDENTAL OR SPECIAL DAMAGES ARISING FROM THIS AGREEMENT, THE IMAGE (S) OR ANY ACTS OR OMISSIONS OF LICENSOR. Client shall indemnify, de­fend and hold Licensor and Licensor's representatives harmless from any and all claims, liabilities, damages, and expenses of any nature whatsoever, including actual attorneys' fees, costs of investiga­tion, and court costs arising from or relating to Client's direct or indirect distribution, display or other use of any Image.

8. RIGHTS LICENSED: The licensed rights are transferred only upon: (a) Client's acceptance of all terms contained in this Agreement, (b) Licensor's actual receipt of full payment, and (c) the use of proper copyright notice and other Copyright Management Information requested or used by Licensor in connection with the Image(s). Licensor is willing to license the Image(s) to Client only upon the condition that Client accepts all of the terms of this Agreement. Unless otherwise specifi­cally stated on the front of this Agreement, all licenses are non-exclusive; the duration of any license is one year from the date of Licensor's invoice and is for English language use in the United States of America only. Licensor reserves all rights in the Image(s) of every kind and nature, including, with­out limitation, copyright, electronic publishing and use rights, in any and all media, throughout the world, now existing and yet unknown, that are not specifically licensed or transferred by this Agree­ment. No license is valid unless signed by Licensor. This Agreement may not be assigned or transferred without the prior written consent of Licensor and provided that the assignee or transferee agrees in writ­ing to be bound by all of the terms, conditions, and obligations of this Agreement. Any voluntary assign­ment or assignments by operation of law of any rights or obligations of Client shall be deemed a default under this Agreement allowing Licensor to exercise all remedies including, without limitation, terminat­ing this Agreement, the right to all net worth or financial information of any assignee and the fullest extent of adequate assurances of future performance. Upon request by Licensor Client shall provide Li­censor with a full and complete disclosure of any and all uses of each Image and provide Licensor with three (3) copies, without charge, of each and every use of each Image.

9. DELETION OF DIGITAL IMAGE(S): For all images supplied in digital format, Client agrees to delete all such images from its internal files, FTP servers/sites and backup or storage media within 90 days after their delivery date unless a longer retention period is agreed to in writing. In the event client loses, fails to timely locate, or renders a digital image unusable, Client agrees to pay Licensor said fees and expenses charged by Licensor to re-transmit or otherwise redeliver such image(s).

10. PAYMENT AND COLLECTION TERMS: Invoices from Licensor are payable upon receipt by Client. Client agrees to pay a late payment fee equal to 1.5% per month on any unpaid amount or balance. Such late fee(s) shall commence to run thirty (30) days after the issuance of this in­voice. Such late fee(s) shall in no event exceed the lawful maximum permitted in the State of California with respect to commercial transactions of this type. In any action to enforce the terms of this Agreement, the prevailing party shall be entitled to recover their actual attorneys' fees, court costs and all other non-reimbursable litigation expenses such as expert witness fees and investigation expenses. The parties hereto consent to the jurisdiction of the courts of the State of California , County of Alameda. The parties agree that any dispute arising out of this agreement shall be governed by the laws of the State of California.

11. TAX: Client shall pay and hold Licensor harmless on account of any sales, use, or other taxes or governmental charges of any kind, however denominated, imposed by any government, including any subsequent assessments, in connection with this Agreement, the Image(s), the Service(s) or any income earned or payments received by Licensor hereunder. To the extent that Licensor may be required to withhold or pay such taxes, Client shall promptly thereafter furnish Licensor with funds in the full amount of all the sums withheld or paid.

12. RELEASES: No model, property, trademark, or other such release exists for any image(s) unless licensor submits to client a separate release signed by a third-party, model, or property owner.

13. ELECTRONIC RIGHTS: No electronic usage rights of any kind are licensed or granted here­under unless as specifically set forth on the front of this Agreement. Licensor specifically reserves all rights not specifically conveyed to Client hereunder. Such rights reserved include but are not lim­ited to all rights of publication, distribution, display or transmission in electronic and digital media of any kind, now existing and yet unknown. Usage rights for any kind of revision of a collective work including any later collective work in the same series, are expressly reserved by the Licensor.

14. MODIFICATIONS, GOVERNING LAW AND MISCELLANEOUS: This Agreement sets forth the entire understanding and agreement between Licensor and Client regarding the Service(s) and/or the Image (s). This Agreement supersedes any and all prior representations and agreements regarding the Service(s) and/or the Image(s), whether written or verbal. Neither Licensor nor Client shall be bound by any purchase order, term, condition, representation, warranty or provision other than as specifically stated in this Agreement. No waiver or modification may be made to any term or condition contained in this Agreement unless in writing and signed by Licensor. Waiver of any one provision of this Agreement shall not be deemed to be a waiver of any other provision of this Agreement. Any objections to the terms of this Agreement must be made in writing and deliv­ered to Licensor within ten days of the receipt of this Agreement by Client or Client's representa­tive, or this Agreement shall not be binding. Notwithstanding anything to the contrary, no Image(s) may be used in any manner without Licensor's prior written consent, and Client's holding of any Image (s) constitutes Client's complete acceptance of this Agreement. The formation, interpreta­tion, and performance of this Agreement shall be governed by the laws of the state of California, excluding the conflict of laws rules of California (Same State). All paragraph captions in this Agreement are for reference only, and shall not be considered in construing this Agreement. This Agreement shall be construed in accordance with its terms and shall not be con­strued more favorably for or more strongly against Licensor or Client.

15. COPYRIGHT/ENFORCEMENT OF EXCLUSIVE LICENSE: The sole right to pursue and/or defend any and all claims bounding in infringement of Licensor's copyright(s), trademark and/or intellectual property rights in the image(s), free from any claims by Client or any other person, whether or not the rights granted to Client are exclusive or nonexclusive shall be deemed retained by Licensor. If Licensor is deter­mined not to possess such rights Client agrees to execute and deliver to Licensor such documents as Licensor reasonably requests to carry out the purpose of this clause so as to allow licensor the right to pursue and/ or de­fend any and all claims bounding in infringement of its copyright(s), trademark and/ or intellectual property rights in the image(s). Nothing contained herein shall be construed as limiting or waiving Client's right to en­force, defend or protect any copyright, trademark or intellectual property owned by it.

16. Client agrees whenever commercially reasonable to include the photo credit:

©Doug Stringer Photography or DOUG STRINGER PHOTOGRAPHY. in conjunction with all uses of Licensor's image (s).

17. Client acknowledges that it has received and executed this two-sided Agreement and has been pro­vided a copy of same.


      Photographer/Licensor       Date                                     Client/Licensee               Title                  Date

©Doug Stringer Photography -- All Rights Reserved

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